Inviting Team Members

🏢 Enterprise Feature

This feature requires TalkWriter Enterprise. Contact Sales →

Adding people to your TalkWriter Enterprise team takes just a few clicks. Members receive an email invitation and can start dictating immediately after accepting.

How to Invite Members

1. Open the Admin Portal at admin.talkwriter.ai
2. Click Team in the left sidebar
3. Click the Invite Members button
4. Enter one or more email addresses (separated by commas)
5. Select a role for each person (Admin or Member)
6. Click Send Invitations

Each person receives an email with a link to join your team. They have 7 days to accept before the invitation expires.

Roles Comparison

Capability	Admin	Member
Dictate and use TalkWriter	✅	✅
Access personal settings	✅	✅
Use custom dictionary	✅	✅
View team usage analytics	✅	❌
Invite or remove members	✅	❌
Configure SSO / SCIM	✅	❌
Manage billing and licenses	✅	❌
Enforce security policies	✅	❌
Access audit logs	✅	❌

Bulk Invitations

For larger teams, you can upload a CSV file:

1. Click Invite Members then Upload CSV
2. Use the format: email, role (one per line)
3. Review the preview list
4. Click Send All Invitations

Managing Pending Invitations

• Resend — Click the resend icon next to any pending invitation
• Revoke — Click the X icon to cancel a pending invitation before it is accepted
• Expired — Re-invite the person with a fresh invitation link

Automatic Provisioning

If you have SCIM provisioning enabled, new users in your identity provider are automatically added to TalkWriter without manual invitations.

FAQ

Can I change someone's role after they join? Yes. Go to Team, click the member's name, and select a new role from the dropdown.

What happens when I remove a member? Their TalkWriter access is revoked immediately. Personal dictation data is deleted within 30 days.

Is there a seat limit? Your plan includes a set number of seats. To add more, visit Billing in the admin portal or contact sales.